Arrival/Experiment

List of Procedures for SACLA Proposals

◇Proposal Procedure Flow

List of Documents/Information Required of Project Leader

Procedures before Arrival Deadline Submit
Mandatory Radiation Worker Registration Form
(Form5-1)*1
Experiments cannot be conducted until after this form has been submitted. Apply in Person.		 10 days before the first visit
in each fiscal year.*2		 by post (prepare on web)
E-learning system for radiation safety training course
To take the radiation safety training course via the e-learning system, the original (not a copy) of the Radiation Worker Application Form (Form 5-1) must be submitted.
RIKEN Harima Safety Center will send an e-mail message to the address written on Form 5-1.
Access the URL given in the e-mail message to take the course.		 Before the first visit
in each fiscal year.		 –
Application Form for SACLA Facilities
(Form 10)
Before submitting this form, all your team members need to have submitted Radiation Worker Registration Form.		 10 days before
each visit.		 My Page (online)
List of Samples, Reagents, etc. (Form 9)
Finalize the list of samples and reagents registered at the time of proposal application.		 Same as
Form 10.		 My Page (online)
Billing Information (User Fee System) before each visit. My Page (online)
If necessary User Registration
Update registration details.		 On an as-needed basis. My Page (online)
Project Team Members
When there is a change in the list of project team
members, please update and correct the information.		 Before
Form 10 is submitted.		 My Page (online)
List of Carry-In Items (Form 8) Same as
Form 10.		 My Page (online)
High-Pressure Gas Container Carrying-in Prior Application (Form 25) 40 days before containers are
brought into the site		 e-mail
Experiments Using High-Power Laser Systems ,etc.
Procedures after Experiment Deadline Submit
Mandatory Beamtime Report (Form12)*3 Before leaving SACLA My Page (online)
Mandatory for non-proprietary proposals SACLA Experiment Summary Report (Form 26)
Briefly summarize the experiment.		 Within 60 days of the experiment. My Page (online)
Dissemination of Research Results
If necessary Animal Experiment Report (Form 17-7)
Genetic Modification Experiment (Progress/Completion) Report (Form 20-3)

*1 If your affiliation has changed, submit a first fill out Stop procedure for radiation worker (online) and submit the form by post. Next, fill out the Radiation Worker Application Form for External Users (online) as a new user and submit the form by post. Also update the user registration.
*2 Radiation Worker Application Form is required for each fiscal year. Once registered with either SPring-8 or SACLA, the form is not required for return visits within the same fiscal year.
*3 JASRI will cover the user fees for the non-proprietary research submitted by users from foreign organizations within the limit of the budget. Please note that the variable fee is not always covered when it exceeds the limit of the budget. However project leaders are required to report the number/amount of shifts by submitting the “Beamtime Report” online.

List of Documents/Information Required of Project Team Members

Procedures before Arrival Deadline Link
Mandatory Radiation Worker Application Form
(Form 5-1)*4
Experiments cannot be conducted until after this form has been submitted. Applications must be made in person.		 10 days before the first visit
in each fiscal year.*5		 by post (prepare on web)
E-learning system for radiation safety training course
To take the radiation safety training course via the e-learning system, the original (not a copy) of the Radiation Worker Application Form (Form 5-1) must be submitted.
RIKEN Harima Safety Center will send an e-mail message to the address written on Form 5-1.
Access the URL given in the e-mail message to take the course.		 Before the first visit
in each fiscal year.		 –
If necessary User Registration
Update registration details.		 On an as-needed basis My Page (online)
Web Laser Safety Training
*To carry out experiments using the synchronized laser system installed in SACLA		 10 days before
the first use		 My Page (online)

*4 If your member’s affiliation has changed, first fill out Stop procedure for radiation worker (online) and submit the form by post. Next, fill out the Radiation Worker Application Form for External Users (online) as a new user and submit the form by post. Also update the user registration.
*5 Radiation Worker Application Form is required for each fiscal year. Once registered with either SPring-8 or SACLA, the form is not required for return visits within the same fiscal year.

Important Notes

  • Do Not Work Alone!
    To avoid any accident, do not work alone. This is important at all times but particularly so if you wish to work during the hours of darkness; please be advised that you will not be permitted to work alone during the night.
  • Reduction/Cancellation of Beamtime by JASRI
    Please be advised that your scheduled beamtime may be reduced or cancelled in emergencies such as equipment failure, natural disaster, influenza pandemic, etc. Please also note that in the event of a natural disaster or an influenza pandemic, users may not be admitted to SACLA. When such an event occurs, watch for announcements posted on the User Information website.
  • Use of Network for SPring-8/SACLA
    Internet Access at SPring-8/SACLA
    Guidelines of the Experiment Network for Users
    At SPring-8/SACLA, wireless Internet access is available under the advanced network system established for public use of SPring-8/SACLA.
    Please read the above link before using the network.
  • The Safety Texts of Chemical & Biological Experiments
    These texts provide, in order to ensure the safety of research conducted at SPring-8/SACLA, health and safety knowledge and the rules for the facility users engaged in chemical & biological experiments.
    – Manual for handling chemicals (second edition)
    – Manual for biological experiments (second edition)

Mailing Address

SPring-8/SACLA Users Office
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 JAPAN

Contact

SPring-8/SACLA Users Office, Japan Synchrotron Radiation Research Institute (JASRI)

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