The Japan Synchrotron Radiation Research Institute (JASRI) is pleased to announce a call for the 2025B proposals for research to be carried out at SACLA. Please refer to the following guidelines and instructions to apply.
Enhancements in experimental capabilities at EH3 of BL2 have enabled the conduct of certain types of experiments at the hutch that were previously limited to BL3.
Consequently, applicants can now apply for beamtime without specifying the desired beamline (hutch). If the applicants have specific preferences for the experimental hutch at either BL2 or BL3 due to potential difficulties in conducting the proposed experiments at other hutches, please provide a brief explanation in the column of “Supplementary information regarding beamline and hutch requests.”
Experimental conditions available at EH3 of BL2 may differ from those at experimental hutches of BL3. Therefore, please carefully read the descriptions provided in this announcement. For detailed information about the experimental capabilities of the experimental hutches, please contact the XFEL Utilization Division (sacla-bl.jasri@spring8.or.jp).
Note that the hutch and beamline assignment will be decided based on the overall judgment of the review results and the experimental conditions. Therefore, please be aware that the assigned beamline might be different from the one desired in the proposal.
Femtosecond laser is now available at EH3 of BL2 after the 2024A term. The typical operation conditions of the femtosecond laser are expected as follows at EH3 in 2025B. Please note that the timing monitor is still under development at EH3. Further information may be provided when you contact the XFEL Utilization Division (sacla-bl.jasri@spring8.or.jp).
Note that the nanosecond laser system at EH3 will continue to be available for user experiments.
When the applicants have concerns or questions regarding the feasibility of planned experiments, it is strongly encouraged to contact the XFEL Utilization Division (sacla-bl.jasri@spring8.or.jp) to receive their comments well before the proposal submission. The objects are not limited to items listed in the section “Experimental instruments/operation modes that need prior confirmation”. If the applicants receive comments from beamline scientists regarding the feasibility, the comments can be mentioned in the proposal.
If desired, applicants can designate a Co-Principal Investigator (Co-PI). The applicant/project leader, or PI, may appoint one or more Co-PIs from among project team members who will share responsibilities with the PI to lead the project. Eligibility for Co-PI status is limited to individuals who can also apply for proposals individually. The role of a Co-PI can include, but is not limited to, the following:
Note that beamline scientists may also be designated as Co-PIs.
If the applicants desire to designate Co-PIs, they should provide the information about the Co-PIs (User card ID number, name, and institution/company) in the following section.
The column “The preparation status” in the section of “Experimental Details”.
The section of “Abstract”.
Applicants may partially include quoted descriptions from other (past or ongoing) proposals to streamline the proposal preparation and clarify the relationships between those proposals only when the following conditions are met. However, applicants/project leaders still must explicitly distinguish their current proposal from the original.
Applicants/project leaders for proprietary general proposals were limited to those affiliated with corporate enterprises located and registered in Japan. From the 2024B term, those affiliated with academic research institutions located and registered in Japan have been also eligible to apply. Any inquiries may be directed to the Users Office (sacla.jasri@spring8.or.jp)
If applicants/project leaders have received the review comments for the related past applications, they must respond to the comments. The responses should be given in the column “The preparation status related to this application proposal.”
The past review results can be found with the review comments on the SACLA User Information website (SACLA UI site) My Page for the last five terms.
The following instruments or XFEL operation modes are available for user experiments. Those who plan to use the instruments or operation modes are requested to contact the XFEL Utilization Division (mail to: sacla-bl.jasri@spring8.or.jp) to clarify the feasibility with the facility staff well in advance of the proposal submission.
The typical operating conditions and setup time of those instruments or XFEL modes are summarized on the webpage. Please contact the XFEL Utilization Division (mail to: sacla-bl.jasri@spring8.or.jp) to obtain up-to-date information for the 2025B term.
Osaka University deployed a high-power nanosecond laser system (HERMES) at SACLA. An experimental system is available at BL3 EH5 for advanced pump-and-probe experiments with the XFEL and the high-power nanosecond laser.
Applicants/project leaders who apply for the above experimental system are required to consent to the following matters before submitting their proposals.
Applicants/project leaders should contact the XFEL Utilization Division (sacla-bl.jasri@spring8.or.jp) in advance of the proposal submission for information on the experimental system and its capabilities.
Please note that the typical operating conditions of the laser system in the 2024B term were as follows.
The SACLA Feasibility Study Program provides an opportunity to experience the use of SACLA on a trial basis at some specific instruments and objectives.
The SACLA Research Proposals and the Feasibility Study Program can be applied simultaneously. If you apply both with the same contents, you do not need to submit the application form of the Feasibility Study Program. Instead, please put a checkmark on the corresponding item in Term 5 (Co-Application with Feasibility Study Proposals) of the application form of the Research Proposals. In this case, the submitted proposal is reviewed as the Feasibility Study Program only when your Research Proposal is rejected.
We may accept a request of a feasibility-check beamtime (FCBT, max 0.5 shifts) for sample screening before the main experiment. Please note that the feasibility-check can be performed under the following conditions during FCBT:
Those who require the feasibility-check beamtime should put a check mark to the corresponding item in Term 5 (Co-Application with Feasibility Study Proposals) of the application form of the SACLA Research Proposals.
A remote operation system allows users to control experimental instruments from outside the facility. The remote system will be available for some types of experiments. The availability of the system for a specific experiment will be determined based on the status of system preparation and the experimental conditions.
We may allocate beamtime on a single-shift-a-day basis (one shift is 12 hours from 10 am to 10 pm or 10 pm to 10 am) for technical/operational reasons.
Call for 2025B Proposals at SACLA
*1 For non-proprietary research:
○ Project leaders are obliged to publish their results (e.g., in refereed journals).
○ Please see the following link for details on the Complementary Use of SPring-8, J-PARC MLF or Please see the following link for details on the Complementary Use of SPring-8, J-PARC MLF or HPCI including the K computer / the supercomputer Fugaku (public computational resource of High Performance Computing Infrastructure including the K computer / the supercomputer Fugaku; the same shall apply hereinafter): https://sacla.xfel.jp/?p=19831&lang=en
*2 For proprietary research:
○ Project leaders are not required to publish their research results but are required to pay fees for beamtime.
○ Project leaders, for the time being, should be affiliated with corporate enterprises or academic research institutions*, which are located and registered in Japan.
* Starting from the 2024B term, those affiliated with academic research institutions located and registered in Japan are also eligible to apply for proprietary research.
Once approved for beamtime, proposals are valid for only 2025B.
For Proprietary Time-Designated Proposals that have been called for throughout the year, please see the following link for details: https://sacla.xfel.jp/?page_id=10937&lang=en.
There are a few restrictions on the eligibility of applicants for non-proprietary research:
Applicants/project leaders, for the time being, should be affiliated with corporate enterprises or academic research institutions, which are located and registered in Japan.
The following beamlines are available: BL3 (XFEL1), BL2 (XFEL2), and BL1 (SXFEL). For details, please see the Beamline Technical Information for SACLA HP at the following link: http://xfel.riken.jp/eng/users/index.html
The research period extends from October 2025 through March 2026* (excluding scheduled maintenance periods).
During this period, the facility will operate around the clock with user beamtime allocated for successful proposals.
For SACLA beamlines, the beamtime for non-proprietary research is basically allocated by 12-hour shifts (the FCBT may be allocated for up to six hours). Beamtime for proprietary research is allocated in two-hour units.
*Subject to change, due to budgetary constraints.
[Non-proprietary Research] Users are exempt from paying beamtime fees.
[Proprietary Research] 1,098,000 yen/2 hours (consumption tax included)
All users are required to pay user fees to cover the costs of beamline consumables used. User fees include a fixed fee for wear and tear on the facility and a Usage-Based Fee.
◇ Fixed Fee:
[Non-proprietary Research] 18,600 yen/shift (12 hours)
[Proprietary Research] 3,100 yen/2 hours
◇ Usage-Based Fee (liquid helium)**:
Calculated based on the amount used: 9,925 yen/liter
Type of Proposal | Research Type | Beamtime Fee* | User Fees* | |
---|---|---|---|---|
Fixed Fee | Usage-Based Fee (liquid helium)** | |||
General Proposal | Non-Proprietary | Users exempt from this fee | 18,600 yen/shift (12 hours) | 9,925 yen/liter |
Proprietary | 1,098,000 yen/2 hours | 3,100 yen/2 hours |
* Consumption tax included. Prices have changed from the 2025A term.
** Please understand that there is a possibility that JASRI cannot guarantee a stable supply of Helium due to the recent situation regarding global helium supply. Please note that the price is subject to change.
Applicants/project leaders are required to submit proposals via the SACLA User Information website (SACLA UI site).
To submit an application, user account (i.e., user ID and password) for SPring-8/SACLA is required for both project leader and member(s). For registration, please visit the website: https://sacla.xfel.jp/?p=28&lang=en. Before starting the application process, the project leader must ensure that all project team members have completed user registrations.
Applicants/project leaders are required to submit proposals online via the SACLA UI site using the web-based proposal submission system.
Please see the following link for details on submitting proposals online: https://sacla.xfel.jp/?p=2139&lang=en.
It is strongly recommended that they draft an application form using the templates provided below. The notes in the templates provide supplementary information on what should be described in the online application form.
Proposal submission must be completed by the project leader. Once the application is submitted, it will be visible to all team members.
Upon successful submission, you will receive a confirmation email with an attached copy of the Agreement (Rules for Users) in PDF format. If you do not receive the confirmation email, please log in to the system to confirm whether your proposal was submitted successfully. If you find any issues with your submission, contact the Users Office (sacla.jasri@spring8.or.jp) before the submission deadline.
Approved proposals are valid only for the forthcoming user operation research term (2025B). Make sure that the proposed research can be completed within that period; beamtime cannot be approved for comprehensive research that cannot be finished within the timeframe of a single research term.
The project leader is the person who will assume overall responsibility throughout the duration of the experiments at SACLA.
Friday, May 23, 2025, 10:00 am Japan Standard Time (UTC +9)
To avoid last-minute technical problems and possible network congestion, you are strongly encouraged to complete and submit your application well in advance of the deadline.
If you have trouble completing/submitting your application online, please contact the Users Office (sacla.jasri@spring8.or.jp) prior to the deadline.
If you are applying for proprietary research, you must submit a “Proprietary Use Agreement for Public Beamline*” and a “Proprietary Use Pledge for SACLA Public Beamline”.
Please download the agreements from the UI site, have them signed, and send them to the SACLA Users Office by post no later than Friday, May 30, 2025.
* Signed by the person who is responsible for the payment.
Research proposals for a wide range of scientific disciplines shall be fully peer-reviewed and then selected based on the criteria outlined below.
Proposal selection should be based on the Science and Technology Basic Plan and other related national policies while balancing consideration for international cooperation and competitiveness. Furthermore, consideration should also be given to proposals contributing to the training of researchers.
Applicants will be notified of the review results (i.e., the outcome of your application) via email and User Information My Page in early August 2025.
Some of the unapproved proposals may be additionally approved to fulfill canceled beamtimes. The candidates for the additional approval are selected in advance from the unapproved proposals that meet the safety and technical review criteria. The total shifts for the candidates are up to about half the total shifts of unapproved proposals at each beamline. If the proposal is selected as a candidate for the additional approval, it will be noticed in the Notification of Review Results.
A proposal to fulfill a canceled beamtime will be selected from the candidates based on the following criteria.
To ensure transparency of the non-proprietary research program, users are required to submit an Experiment Summary Report* within 60 days following their experiment.
*Experiment Summary Report
Length: up to one A4 page
Language: English or Japanese
Required Information: purpose, experimental method, experimental data, samples, and summary of the results.
Two weeks following the report submission deadline for the last experiment of the term (60 days after the end of each half-year research term + two weeks), submitted experiment summary reports will be incorporated into the experiment summary report database with search capabilities and made available on the UI site. Please see the following link for details: https://sacla.xfel.jp/?p=105&lang=en#ch01.
Research results obtained using SACLA must be disseminated within three years from the end of the half-year research term in at least one of the following three formats:
Please see the following link for details: https://sacla.xfel.jp/?p=107&lang=en.
As stated above, in case of using the combination system of XFEL and high-power nanosecond laser system of Osaka University, users shall state in the publications that the results were obtained by using both SACLA and the high-power nanosecond laser system of Osaka University.
If you are affiliated with a corporate enterprise located and registered in Japan, you may request to switch the research type of your approved general proposal from “non-proprietary” to “proprietary” within 60 days after the completion of the experiment or the end of the fiscal year (the end of March), whichever comes first.
SPring-8/SACLA Users Office
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 Japan
Tel: +81-(0)791-58-0961
email: sacla.jasri@spring8.or.jp
XFEL Utilization Division
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 Japan
email: sacla-bl.jasri@spring8.or.jp