Call for 2014A Proposals at the SACLA Public Beamlines

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The Japan Synchrotron Radiation Research Institute (JASRI) announces the call for proposals to be carried out at the SACLA public beamlines. Please follow the guidelines and instructions below when applying.

《 New matter from 2014A (Corresponding applicants only) 》

If you have proposals performed at SACLA being relevant to this application proposal, please submit a Progress Report (about single page of A4 form)for reference.
Refer to “6. Proposal Application and Required Procedures” for submission procedures, etc.

1. Types of Proposals

The SACLA research proposals are categorized into two groups: general proposals and priority strategy proposals. From 2012B, research proposals intended for the project,
“X-ray Free Electron Laser Priority Strategy Research Proposal,” commissioned by the MEXT and launched in FY2012, are included in the priority strategy proposals.

Type of Proppsal Outline
Priority Strategy Proposal
 *1 *2
With a view to strategically produce results, specific research themes have been selected based on the national policy. The JASRI will solicit proposals that are in line with the research themes through an open call.
General Proposal
 *2
The general proposal program is intended for general research with no specific research theme.

*1 From 2012B, proposals intended for the project, “X-ray Free Electron Laser Priority Strategy Research Proposal,” commissioned by the MEXT, are included. If you wish to submit a proposal intended for the project, you need to provide information about the project on your application form.
*2 From 2013A, proposals using the experimental station, EH5 (experimental facility for complementary use of SACLA and SPring-8), of BL3 are included.
○At EH5, both of the following are available:
 - Use of XFEL only
 - User of both XFEL and SPring-8 BL32XU (RIKEN Targeted Proteins beamline)
○In either case, your proposal will be considered as a SACLA proposal (regardless of
 whether or not you use SPring-8 synchrotron radiation).
This application cannot be accepted for use of SPring-8 synchrotron radiation only.
 For such cases, please submit a proposal application for use of SPring-8 synchrotron
 radiation.

For 2014A, only non-proprietary research is available, and proprietary proposal cannot be accepted. Once approved for beamtime, proposals are valid only for 2014A.

2. Applicant Eligibility

Eligible individuals are those who can complete radiation worker registration before using SACLA and be responsible for experiments carried out at SACLA as a leader. Please note that students are not eligible (As project team members, students can participate in any research projects).

[ Important ]
If you are affiliated with an institution outside Japan, please have at least one local contact person affiliated with a Japanese institution participate in your experiment. If you cannot find one, please contact the Users Office.

3. Beamlines and Equipment Available to Users

The beamlines and equipment available for 2014A are BL3 (XFEL Beamline), BL1 and the experimental equipment installed at the two beamlines.

If you wish to use synchrotron radiation of SPring-8 BL32XU (RIKEN Targeted Proteins beamline) at EH5 of BL3, please provide information about the use of synchrotron radiation on your application form.
The requested beamtime must be the same for SACLA and SPring-8. When calculating the number of shifts requested, please note that SACLA and SPring-8 are operated on different hours per shift (12 hr/shift at SACLA, 8 hr/shift at SPring-8). The number of SACLA shifts requested must be a whole number.
 【e.g.】3 shifts at SACLA = 4.5 shifts at SPring-8

Please note that the experimental equipment at SACLA is still in the commissioning/start-up phase, and the Beamline List page is updated as new information becomes available.

4. Research Period

From March 2014 through July 2014* (schedule; excl. maintenance periods).
During this period, the facility will be operated around the clock and the user beamtime are allocated to successful proposals by the shift (12 hrs).

*Subject to change due to budget.

5. Fees

1. Beamtime Fee
Non-proprietary users are exempt from paying the beamtime fee. As explained above, proprietary research is not available for 2014A.

2. User Fees
All users are required to pay the fees to cover the costs of beamline maintenance/operation and consumables actually used (user fees). User fees are composed of a fixed fee charged for wear and tear on the facility and a variable fee charged for the SPring-8 stockroom reagents, parts, and stationery.

Regardless of whether or not you use SPring-8 synchrotron radiation at EH5 of BL3, you only need to pay the SACLA user fee (fixed fee).

Due to the increase in consumption tax as of April 2014 (5%→8%), the unit price will be changed. Please note that the amount charged for beamtime use will differ depending on allocated SACLA beamtime to carry out your research experiment.

Fixed Fee During FY2013
(Beamtime use until Mar. 31, 2014)
15,450 yen/shift
After FY2014
(Beamtime use after Apr. 1, 2014)
15,891 yen (estimated) /shift
Variable Fee calculated based on the amount actually used

Important: Supported by the Government’s treasury, users affiliated with institutions
      outside Japan are exempt from paying user fees.

6. Proposal Application and Required Procedures

Applicants/project leaders are required to submit proposals from the SACLA User Information website (SACLA UI site).

1. User Registration
To submit an application form, you need to have obtained a user account (user card ID number and password) by registering yourself. Please make sure that not only project leaders/applicants but also all project team members are registered as users. If you are not registered as a SPring-8 or SACLA user, click here to register.

Note: Registration information is also used for contact. If any of your registration information changes, you must update it from the SACLA UI site.
> Log in to My Page > “Edit My Details” link in the top right hand corner

2. Application Method
Applicants/project leaders are required to submit proposals online from SACLA UI site through the web-based proposal submission system.

[Application Method]

Log in to the system with your user card ID number and password. If you have not obtained your user card ID number, please complete user registration first. Please note that only the project leaders can submit proposals: if a project team member needs to submit a proposal in place of the project leader, s/he must log in to the project leader’s account. In this case, the project leader is responsible for managing his or her account information. Before starting the application process, project leaders must make sure that all project team members have completed user registration.

To avoid losing work in the event of a browser crash or unexpected logout, you are strongly encouraged to draft your application offline first using a MS Word templates.

Proposal Application Templates
 General Proposal 1) [Download not found]
 Priority Strategy Proposal 1) 2) [Download not found]

1) If you wish to use synchrotron radiation of SPring-8 BL32XU (RIKEN Targeted
  Proteins beamline) at EH5 of BL3, please provide information about the use of
  synchrotron radiation on your application form.
2) If you wish to carry out a proposal under the X-ray Free Electron Laser Priority
  Strategy Program (MEXT) mentioned above, you are required to provide the
  information regarding the Program in the online application form.

[Progress Report(Corresponding applicants only)]

If you have proposals performed at SACLA being relevant to this application proposal, please submit a Progress Report(PDF file, about single page of A4 form)for reference. Please briefly describe the following items in the report.

■Proposal titles ■Proposal No. ■Date of experiment and shift number ■Description of the experiment, Summary of the results
■Publication status of results(Papers (published / in press), Major invited talks,
 Press releases, Received awards, Patents, etc.)

Additional Document Template
  Progress Report[Form S] Contact Form (0 downloads) , [Download not found]

Please submit the report as an e-mail attachment to the Users Office, separately from a regular proposal application (online application).
Mail to:SPring-8/SACLA Users Office sacla.jasri@spring8.or.jp

For step-by-step instructions on how to submit proposals, please click here.

3. Confirmation E-mail
Upon successful submission, you will receive a confirmation email with a copy of Agreement (Rules for Users) in PDF format attached to it. If you do not receive the confirmation email, please log in to the system and check if your proposal has been submitted successfully.

4. Other
[Lifetime of Proposal]

Approved proposals are valid only for the forthcoming user operation research term (2014A). Make sure that the proposed research can be completed within the period; beamtime cannot be awarded for comprehensive research that cannot be finished within a time frame of one research term.

[Project Leader]

A project leader is a person who will assume overall responsibility throughout the experiment at SACLA.

7. Online Proposal Submission Deadline

Friday, November 15, 2013, 10:00 am (Japan time)

Deadline for the Progress Report [Form S] (Corresponding applicants only) the same date.

To avoid last minute technical problems and possible network congestion caused by heavy traffic, you are strongly encouraged to complete and submit your application well in advance of the deadline(Only the deadline day).
If you have trouble completing/submitting your application online, please contact the SPring-8/SACLA Users Office before the deadline.

8. Review Criteria and Notification of Review Results

1. Review Criteria
The JASRI will review submitted proposals through a fair and equitable review process and select the most qualified users using the following review criteria.

[SACLA Research Proposals Review Criteria]

Research proposals of a wide range of scientific disciplines shall be fully peer-reviewed and then selected under the criteria outlined below.

Proposal selection should be based on the Science and Technology Basic Plan and other related national policies while balancing international cooperation and competitiveness. Furthermore, proposals contributing to training researchers should also be noted.

  1. Scientific and technical relevance (One of the following criteria shall be fulfilled.):
     1-1 The proposed research is of cutting edge scientific and technological
       value (i.e. innovative and pioneering) or expected to contribute to
       opening up new possibilities of SACLA and must meet either of
       the following criteria:
        a) Expected to make a significant scientific contribution.
        b) Expected to contribute to increasing industrial use.
     1-2 The proposed research has social significance or will contribute to the social economy.
  2. Necessity of SACLA as a research tool.
  3. Conformity to the Science and Technology Basic Law and social norms: the implementation of the research proposal is appropriate in light of the Law and socially accepted ideas, e.g., the implementation of the proposed research and the use of research results are exclusively for peaceful purposes.
  4. Technical feasibility.
  5. Safety of the experiment.
  6. In selecting priority strategy proposal, emphasis should be placed also on a clear direction for problem solving.
  7. If available beamtime falls short of the beamtime required for the conduct of proposed research, preference shall be given to priority strategy proposals when selecting general and priority strategy proposals of equal scientific merit in light of the importance of the priority strategy proposal program.

2. Notification of Review Results
Applicants will be notified of the review results (the outcome of your application) in writing late-January 2014.

9. Experiment Summary Report

To ensure transparency of the non-proprietary research program, users are required to submit an Experiment Summary Report* within 60 days after their experiment.

*Experiment Summary Report
Length: up to one A4 page
Language: English or Japanese
Required Information: purpose, experimental method, experimental data, samples, and summary of the results.

Two weeks after the report submission deadline for the last experiment of the term (60 days after the end of each half-year reseach term + two weeks), submitted experiment summary reports will be incorporated into the experiment summary report database with search capabilities and made available on the UI site.

10. Dissemination of Research Results

The research results obtained through the use of SACLA must be disseminated within three years from the end of the half-year research term in one of the following three formats.
If you have used synchrotron radiation of SPring-8 BL32XU (RIKEN Targeted Proteins beamline) at EH5 of BL3, you are required to state in your publications (in any of the following formats) that you used both SACLA and SPring-8.

1.Refereed journal papers incl. refereed proceedings and dissertations (Proposal No.
 must be specified).

〈The case of the proposal research did not result in paublication〉
2.SACLA Research Report
3.Corporate technical journal articles (industrial users only)

UI site > Log in to My Page > Application/Reporting > After Experiment > Publications Entry
For details, please click here.

11. Important Notes

  1. Radiation Worker Registration
    The Japanese Law (Ordinance on Prevention of Ionizing Radiation Hazards) requires all SACLA users to be registered as radiation workers.
  2. Safety Precaution
    For your safety, do not work alone. Please work in a group of two or more.
  3. Cancellation of Beamtime
    Please be advised that your scheduled beamtime may be cancelled in emergencies such as equipment failure, natural disaster, pandemic, etc. In such cases, users cannot claim compensation for the lost beamtime.

12. Contact/Consultation

  1. General Inquiries
     SPring-8/SACLA Users Office
     Japan Synchrotron Radiation Research Institute (JASRI)
     1-1-1 Kouto, Sayo-cho, Sayo-gun
     Hyogo 679-5198 Japan
     Tel: +81-(0)791-58-0961
     Fax: +81-(0)791-58-0965
     email: sacla.jasri@spring8.or.jp
  2. Consultation on Technical Matters
     XFEL Utilization Division
     Japan Synchrotron Radiation Research Institute (JASRI)
     1-1-1 Kouto, Sayo-cho, Sayo-gun
     Hyogo 679-5198 Japan
     email: sacla-bl.jasri@spring8.or.jp

13. Links

  1. Basic Policies regarding Proposal Selection for Public Beamlines
  2. Information Management Principles for the Usage Promotion Services at the Specific Synchrotron Radiation Facilities

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