Login to My Page is required for online document submission.

Please submit the required online forms by the designated date via My Page. Please send other necessary forms to the SPring-8/SACLA Users Office by post at the address below by the deadline specified for each document.

[Mailing Address]
SPring-8/SACLA Users Office
Japan Synchrotron Radiation Research Institute
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 JAPAN

Project leaders are required to register project team members participating in the experiment when submitting a research proposal online. If there is a change in the members, please log in to My Page and update the list of project team members on the “Change Project Team Members” page at least 10 days before arrival. To update the list, the user card ID number of the member is required. To find the number, use the Search User link on the page. Please note that if the members have chosen “Do not allow” for their account settings on the User Registration page, their user card ID numbers are not displayed in the search results.

IMPORTANT:
– Incomplete documents or documents submitted after the deadline will not be accepted.
– Users who have not completed radiation worker registration are not permitted to carry out experiments at SPring-8/SACLA.
– The links to List of Carry-In Items (Form 8) and List of Samples, Reagents, etc. (Form 9) are not displayed until after Application Form for SACLA Facilities (Form 10) has been submitted. In case of any change in the online forms after submission, please notify the Users Office via e-mail.

If your nationality cannot be found in the List of Countries and Regions That Have Visa Exemption Arrangements with Japan, you need to obtain a visa to enter Japan. Depending on your nationality, it could take a few months to get a visa. If you need documents necessary for visa application, please fill out and submit the “Information for Visa Application (Form 4)” to the SPring-8/SACLA Users Office as early as possible.

To download the file, click on the icon next to the title of the document.
	Adobe PDF format		MS Word format

Documents Required of Both Project Leader and Project Team Members (All Users: on-site and using a remote-oparation system)
No.	Title of Document	Deadline
5-1	Registration Procedure for Radiation Worker Online (From Jan. 2022) Click here for details.	Must be completed 10 days before the first visit in each fiscal year
—	E-learning system for radiation safety training course Click here for details.	Before the first visit in each fiscal year.

Documents Required of Project Leader
Category	No.	Title of Document	Deadline
Pre-Experiment Procecures	10	Application Form for SACLA Facilities* (My Page)	10 days before each visit
	9	List of Samples, Reagents, etc.* (My Page)	10 days before each visit
	—	Billing Information (My Page)*	Before Form 10 is submitted.
Post-Experiment Procedures	12	Notification of Completion of Beamtime (former Beamtime Report)* (My Page)	Before leaving SACLA
	26	SACLA Experiment Summary Report* (My Page) (non-proprietary research only) Download the draft form in MS Word format:	Within 60 days after each experiment
	—	Publications Database Entry*	Within three years from the end of the research term

Any form with an asterisk (*) should be completed and submitted online.

Other Required Documents Please submit the applicable documents.
Category	No.	Title of Document	Deadline
User Registration	—	Update registration details. (My Page)	On an as-needed basis.
Change of Project Team Members	—	When there is a change in the list of project team members. (My Page)	Before Form 10 is submitted.
Visa application	4	Information for Visa Application (e-mail: uoffice)	ASAP; depends on nationality
Carry-in items	8	List of Carry-In Items	10 days before each visit
High-Power Laser Systems	24-1	High-Power Laser Use Authorization Application (e-mail: safety)	2 weeks before the installation of laser systems
Laser system installed	—	Web Laser Safety Training (My Page)	10 days before the first use
High-Pressure Gas	25	High-Pressure Gas Container Carrying-in Prior Application  (e-mail: safety)	40 days before containers are brought into the site.
Visits by Car	—	Vehicle Pass Request  Note: At the Main Gate, please provide identification together with this request.	As needed
Proprietary: Public BL	01-SA-PP1	Proprietary Use Agreement for Public Beamline	At the time of proposal application
	01-SA-PP2	Proprietary Use Pledge for SACLA Public Beamline
	01-SA-PC	Request for Change of Research Type/Proprietary Use Agreement for Public Beamline	Within 60 days after the end of the experiment or fiscal year, whichever comes first
Stop procedure for radiation worker	5-2	Stop procedure for radiation worker (Online)	As needed
When the proposed research did not result in a publication.	27	SPring-8/SACLA Research Report (Form 27-RR format  sample  ) or Technical journal article	(Need to publish your research result within three years from the end of the research term.)
	*29	To register an article of Technical journals that are not included in the journal list, submit an Application for Review of a Technical Journal. (Form 29 )
Publication Deadline Extension	28	Extension Request Form (Web form)	Between three and 12 months prior to expiration of three-year deadline
Publication of Results	—	Publications Database*	As needed
Experiments Using Microorganisms	19-1	Biological Experiment Plan	Within 2 weeks after the proposal is approved
	free	Safety Instruction Manual （sample ）	Within 2 weeks after the proposal is approved
	19-2	Biological Experiment Plan – Notification for Changes	As needed
	19-3	Transport of Infectious Agents Designated Biosafety Level 2	As needed
	19-4	Storage of Infectious Agents Designated Biosafety Level 2	As needed
	19-5	Waste Disposal of Infectious Agents Designated Biosafety Level 2	As needed
	19-7	Biological Experiment Progress / Completion Report ( sample )	As needed
Genetic Recombination Experiments	20-1	Application for Approval of Genetic Recombination Experiment  (sample )	Within 2 weeks after the approval of proposal
	20-2	Information Based on the Law Concerning the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms (sample )	As needed
		Genetically Modified Organisms Carry In/Out Notification Form (sample )	As needed
	20-3	Genetic Modification Experiment (Progress / Completion) Report  (sample )	As needed
	20-4	Notification of Storage of Genetically Modified Organisms  (sample )	As needed
	20-5-3	Application for Genetic Recombination Experiment Worker and Letter of Pledge	10 days before the date of experiment
	20-6-3	End of the Engagement in Genetic Modification Experiment  (sample )	As needed
	20-7	(Registration/Deregistration) of Genetic Modification Experiment Worker and Implementation Report on Educational Training  (sample )	As needed
Experiments Using Radioactive Materials	21	Application and Approval Slip for Bring In Sealed Radioactive Materials	2 weeks before radioactive materials are brought to SACLA
Experiments Using Human Material	23-1	Agreement Concerning Research Using Human Materials	2 weeks before each visit
	23-2	Application Form for the Handling of Human Materials	2 weeks before each visit
Visits for Experimental Setup* (Submit a Form 5-1 as well.) *When online application is unavailable.	10	Application Form for SACLA Facilities	10 days before each visit
	9	List of Samples, Reagents, etc.	10 days before each visit
	8	List of Carry-In Items	10 days before each visit

Any form with an asterisk (*) should be completed and submitted online.

Agreement/Rules for Users (At the time of online proposal/program submission, all applicants are required to agree to this agreement.)
No.	Type of Proposal/Program
07_27n	Non-Proprietary Proposals: General Proposal / Urgent Proposal
07_27p	Proprietary Proposals: General Proposal / Time-Designated Proposal
07_45n	Feasibility Study Program