- SACLA User Information - https://sacla.xfel.jp -

List of Procedures for SACLA Proposals

◇Proposal Procedure Flow

List of Documents/Information Required of Project Leader

     

Procedures before Arrival Deadline Submit
Mandatory Radiation Worker Registration Form
(Form5-1)
*1
Experiments cannot be conducted until after this form has been submitted. Apply in Person.
10 days before the first visit
in each fiscal year.*2
Online (From Jan. 2022)
E-learning system for radiation safety training course
To take the radiation safety training course via the e-learning system, the Radiation Worker Application Form (Form 5-1) must be submitted.
RIKEN Harima Safety Center will send an e-mail message to the address written on Form 5-1.
Access the URL given in the e-mail message to take the course.
Before the first visit
in each fiscal year.
Application Form for SACLA Facilities
(Form 10)

Before submitting this form, all your team members need to have submitted Radiation Worker Registration Form.
10 days before
each visit.
My Page (online)
List of Samples, Reagents, etc. (Form 9)
Finalize the list of samples and reagents registered at the time of proposal application.
Same as
Form 10.
My Page (online)
Billing Information (User Fee System) before visit. My Page (online)
If necessary User Registration
Update registration details.
On an as-needed basis. My Page (online)
Project Team Members
When there is a change in the list of project team
members, please update and correct the information.
Before
Form 10 is submitted.
My Page (online)
List of Carry-In Items (Form 8) Same as
Form 10.
My Page (online)
High-Pressure Gas Container Carrying-in Prior Application (Form 25) 40 days before containers are
brought into the site
e-mail
Vehicle Pass Request Required for each car upon visit submit
at the Maingate
Experiments Using High-Power Laser Systems ,etc.
Procedures after Experiment Deadline Submit
Mandatory Notification of Completion of Beamtime(Beamtime Report)(Form12) Before leaving SACLA My Page (online)
Mandatory for non-proprietary proposals SACLA Experiment Summary Report (Form 26)
Briefly summarize the experiment.
Within 60 days of the experiment. My Page (online)
Dissemination of Research Results
If necessary Animal Experiment Report (Form 17-7)
Genetic Modification Experiment (Progress/Completion) Report (Form 20-3)

*1 If your affiliation has changed, first fill out Stop procedure for radiation worker (online). Next, fill out the Radiation Worker Application Form (online) for new affiliation as a new user. Also update the user registration.
*2 Radiation Worker Application Form is required for each fiscal year. Once registered with either SPring-8 or SACLA, the form is not required for return visits within the same fiscal year(When you marked March 31 as the end of approval period on the application form).

List of Documents/Information Required of Project Team Members

     

Procedures before Arrival Deadline Link
Mandatory Radiation Worker Application Form
(Form 5-1)
*3
Experiments cannot be conducted until after this form has been submitted. Applications must be made in person.
10 days before the first visit
in each fiscal year.*4
Online (From Jan. 2022)
E-learning system for radiation safety training course
To take the radiation safety training course via the e-learning system, the Radiation Worker Application Form (Form 5-1) must be submitted.
RIKEN Harima Safety Center will send an e-mail message to the address written on Form 5-1.
Access the URL given in the e-mail message to take the course.
Before the first visit
in each fiscal year.
If necessary User Registration
Update registration details.
On an as-needed basis My Page (online)
Web Laser Safety Training
*To carry out experiments using the synchronized laser system installed in SACLA
10 days before
the first use
My Page (online)
Vehicle Pass Request Required for each car upon visit submit
at the Maingate

*3 If your member’s affiliation has changed, first fill out Stop procedure for radiation worker (online). Next, fill out the Radiation Worker Application Form(online) for new affiliation as a new user. Also update the user registration.
*4 Radiation Worker Application Form is required for each fiscal year. Once registered with either SPring-8 or SACLA, the form is not required for return visits within the same fiscal year(When you marked March 31 as the end of approval period on the application form).

Important Notes

Mailing Address

SPring-8/SACLA Users Office
Japan Synchrotron Radiation Research Institute (JASRI)
1-1-1 Kouto, Sayo-cho, Sayo-gun
Hyogo 679-5198 JAPAN

Contact

SPring-8/SACLA Users Office, Japan Synchrotron Radiation Research Institute (JASRI)

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