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The Japan Synchrotron Radiation Research Institute (JASRI) is pleased to announce the call for 2018B proposals for research to be carried out at SACLA. Please follow the following guidelines and instructions to apply.

Important Notices

[Updates]

• Upgrades of BL1
  A timing monitor system will be available for user experiments at BL1. A plane mirror is installed to keep the focused-beam axis horizontal after the KB mirrors. Due to this modification, the beam height becomes ~1250 mm from the floor at the focal point, which is ~245 mm lower than the previous height. Unfocused beam is not available for user experiments.
• New instruments
  The following instruments are available for user experiments in 2018B. Each instrument will be operated under limited conditions for the time being. Those who plan to use the instruments must contact the XFEL Utilization Division in advance of the proposal submission to obtain the detailed information of the operation conditions.
  • Nano-beam coherent diffraction imaging (CDI) system (MAXIC-S)
    The MAXIC-S has been developed in collaboration with the Prof. Yoshinori Nishino’s group of Hokkaido University as a CDI experimental system using 100-nm focused XFEL beam. This system is available at BL2 EH3/4b.
  • Split-and-Delay Optics (SDO)
    An SDO system has been developed in collaboration with the Prof. Kazuto Yamauchi’s group of Osaka University. The SDO system produces double monochromatic XFEL pulses with a time separation up to 100 ps. This system is installed in the optics hutch of BL3 to be available at all the experimental hutches of BL3.
  • An experimental chamber for the combination use of XFEL and high-power laser system
    Osaka University had deployed a high-power laser system at SACLA. To perform advanced pump-and-probe experiments with the laser and XFEL, we have developed a new experimental chamber in consultation with researchers in the field of high energy density science, particularly with the Prof. Ryosuke Kodama’s group of Osaka University. This chamber is available at BL3 EH5.

• Beamtime on a Single-shift-in-a-day Basis at BL2
  We start a trial of beamtime allocation on a single-shift-a-day basis (one shift is 12 hours from 10 am – 10 pm or 10 pm – 10 am) only when there are appropriate scientific/technical reasons. Those who require such beamtime allocation should describe the reasons in the “Details of requested shifts” section, and fill the section of the “Number of Shifts Requested” as an example below:
  (Example) 1 shift x N run
  Please note that the day-shift or night-shift cannot be specified in the proposal. Another group may conduct experiment in the other shift on the same day. In such case, machine tuning time may be necessary in every shift. The request may not be fulfilled to maximize the effective use of SACLA beamtime opportunity.

[Reminders]

• High-Power Femtosecond Laser System
  A high-power femtosecond laser system at BL2 EH6 will be operated under limited conditions for the time being. Those who plan to use this laser system should contact the XFEL Utilization Division in advance of the proposal submission to obtain the detailed information of the operation conditions.
• Experiments at BL2
  The following experiments are basically conducted at BL2:
  – Serial Femtosecond Crystallography (SFX)
  – Fixed-target Protein Crystallography (FPX)
  – Coherent Diffractive Imaging (CDI)
• Feasibility-Check Beamtime (FCBT)
  We may accept a request of a feasibility-check beamtime (FCBT, max 0.5 shifts) for sample screening before the main experiment. Please note that the feasibility-check can be performed under the following conditions during FCBT for the time being:
  – Beamline & experimental hutch: BL2 EH3
  – Experimental system: DAPHNIS (J. Synchrotron Rad. 22, 532-537, 2015)
  – Standard photon energy: 7 keV (pink beam)
  – X-ray spot size: 1-2 um (with the 1-um focusing system at EH3).
  Those who require the feasibility-check beamtime should provide the reasons in their proposal.

１．Types of Proposals

Call for 2018B Proposals at SACLA

• General Proposals (Non-Proprietary Research)^*1
• General Proposals (Proprietary Research)^*2

*1 For non-proprietary research:

• Project leaders are obliged to publish their results (e.g., in refereed journals).
• Please see the following link for details on the Complementary Use of SPring-8, J-PARC MLF or the K computer: http://sacla.xfel.jp/?p=12373&lang=en

*2 For proprietary research:

• Project leaders are not required to publish their research results but are required to pay fees for beamtime.
• Project leaders, for the time being, should be affiliated with a corporate enterprise located and registered in Japan.

Once approved for beamtime, proposals are valid for only 2018B.

For Proprietary Time-Designated Proposals that have been called for throughout the year, please see the following link for details: http://sacla.xfel.jp/?page_id=10937&lang=en.

２．Applicant Eligibility

1) Non-Proprietary General Proposals
There are few restrictions on the eligibility of applicants for non-proprietary research:

• Students are ineligible (however, students can participate as project team members in any research project).
• If you are affiliated with an institution outside Japan, please have at least one local contact person that is affiliated with a Japanese institution participate in your experiment. If you cannot find one, please contact the Users Office.

2) Proprietary General Proposals
Applicants/project leaders, for the time being, should be affiliated with a corporate enterprise located and registered in Japan.

3. Beamlines and Equipment Available to Users

The following beamlines are available: BL3(XFEL1), BL2(XFEL2), and BL1(SXFEL). For details, please see the Beamline Technical Information for SACLA HP at the following link: http://xfel.riken.jp/eng/users/index.html.

4. Research Period

The research period extends from September 2018 through March 2019^* (excluding scheduled maintenance periods).
During this period, the facility will operate around the clock with user beamtime allocated for successful proposals.

For SACLA beamlines, the beamtime for non-proprietary research is basically allocated by 12-hour shifts (the FCBT may be allocated for up to six-hours). Beamtime for proprietary research is allocated in two-hour units.
^*Subject to change, due to budgetary constraints.

5. Fees

Important: JASRI will cover the user fees for non-proprietary research submitted by foreign users within limits of the budget. Please note that the variable fee may not be covered if it exceeds the limits of the budget.

1. Beamtime Fees
   [Non-proprietary Research] Users are exempt from paying beamtime fees.
   [Proprietary Research] 1,098,000 yen/2 hours (tax included)
2. User Fees
   All users are required to pay user fees to cover the costs of beamline consumables used. User fees include a fixed fee for wear and tear on the facility and a variable fee.
   ◇Fixed Fee
   [Non-proprietary Research] 15,840 yen/shift (12 hours)
   [Proprietary Research] 2,640 yen/2 hours
   ◇Variable Fee:
   Calculated based on actual usage

^* Tax included.

6. Proposal Application and Required Procedures

Applicants/project leaders are required to submit proposals via the SACLA User Information website (SACLA UI site).

1. User Registration
   To submit an application, user accounts (i.e., user ID and password) for SPring-8/SACLA are required for all participants of the experiments. For registration, please visit the website: http://sacla.xfel.jp/?p=28&lang=en. Before starting the application process, project leaders must ensure that all project team members have completed user registrations.
2. Application Method
   Applicants/project leaders are required to submit proposals online via the SACLA UI site using the web-based proposal submission system.
   Please see the following link for details on submitting proposals online: http://sacla.xfel.jp/?p=2139&lang=en.

   To avoid losing your work in the event of a browser crash or unexpected logout, you are strongly encouraged to first create a draft of your application offline using the MS Word templates provided.

Proposal Application Templates

General Proposal (Non-Proprietary)
General Proposal (Proprietary)

3. Confirmation E-mail
   Upon successful submission, you will receive a confirmation email with an attached copy of the Agreement (Rules for Users) in PDF format. If you do not receive the confirmation email, please log in to the system to confirm that your proposal was submitted successfully.
4. Other

• [Lifetime of Proposal]
  Approved proposals are valid only for the forthcoming user operation research term (2018B). Make sure that the proposed research can be completed within that period; beamtime cannot be approved for comprehensive research that cannot be finished within the timeframe of a single research term.
• [Project Leader]
  The project leader is the person who will assume overall responsibility throughout the duration of the experiments at SACLA.

7. Online Proposal Submission Deadline

Friday, June 8, 2018, 10:00 am (Japan Standard Time)

To avoid last minute technical problems and possible network congestion, you are strongly encouraged to complete and submit your application well in advance of the deadline.
If you have trouble completing/submitting your application online, please contact the SPring-8/SACLA Users Office prior to the deadline.
If you are applying for proprietary research, you must submit a “Proprietary Use Agreement for Public Beamline^*” and a “Proprietary Use Pledge for SACLA Public Beamline.”
Please download the agreements from the UI site, have them signed, and send them to the SACLA Users Office by post no later than June 15, 2018.
^* Signed by the person who is responsible for the payment.

8. Review Criteria and Notification of Review Results

1. Review Criteria

1. Non-proprietary research
   Non-proprietary research should be fully peer-reviewed in terms of scientific and technical relevance, the necessity of using SACLA as a research tool, ethics, technical feasibility, and the safety of the experiment on the basis of criteria 1-5.

2. Proprietary research
   Proprietary research should be reviewed in terms of ethics, technical feasibility, and the safety of the experiment on the basis of criteria 3–5.

2. Notification of Review Results
Applicants will be notified of the review results (i.e., the outcome of your application) via document and email in mid-August 2018.

9. Experiment Summary Report (Non-Proprietary Research Only)

To ensure transparency of the non-proprietary research program, users are required to submit an Experiment Summary Report* within 60 days following their experiment.

Experiment Summary Report
Length: up to one A4 page
Language: English or Japanese
Required Information: purpose, experimental method, experimental data, samples, and summary of the results.

Two weeks following the report submission deadline for the last experiment of the term (60 days after the end of each half-year research term + two weeks), submitted experiment summary reports will be incorporated into the experiment summary report database with search capabilities and made available on the UI site. Please see the following link for details: http://sacla.xfel.jp/?p=105&lang=en.

10. Dissemination of Research Results (Non-Proprietary Research Only)

Research results obtained through the use of SACLA must be disseminated within three years from the end of the half-year research term in at least one of the following three formats:

1. Refereed journal papers, including refereed proceedings and doctoral thesis (Proposal No. must be specified).

〈in the event that proposal research did not result in publication〉

2. SPring-8/SACLA Research Report
3. Technical journal articles

Please see the following link for details: http://sacla.xfel.jp/?p=107&lang=en.
If you are affiliated with a corporate enterprise located and registered in Japan, you may request to switch the research type of your approved general proposal from “non-proprietary” to “proprietary” within 60 days after the completion of the experiment or the end of the fiscal year (the end of March), whichever comes first.

11. Important Notes

1. Radiation Worker Registration
   Based on Japanese law (i.e., the Ordinance on Prevention of Ionizing Radiation Hazards), all SACLA users are required to register as SPring-8/SACLA radiation workers. Please see the following link for details: http://sacla.xfel.jp/?page_id=287&lang=en#ch05-1.
2. Safety Precautions
   For your safety, do not work alone. Please work in a group of two or more.
3. Cancellation of Beamtime
   Please be advised that your scheduled beamtime may be cancelled in emergencies such as equipment failure, natural disaster, pandemic, etc. In such cases, users cannot claim compensation for the lost beamtime.
4. General Insurance and Compensation
   Users shall take out appropriate personal injury and liability insurance before conducting experiments. If users damage SPring-8/SACLA facilities, equipment or persons, either willfully or through gross negligence, JASRI may require them to meet all or part of the cost of repairs. JASRI shall take due account of all relevant circumstances in determining the degree of user liability.

12. Contact/Consultation

• General Inquiries
  SPring-8/SACLA Users Office
  Japan Synchrotron Radiation Research Institute (JASRI)
  1-1-1 Kouto, Sayo-cho, Sayo-gun
  Hyogo 679-5198 Japan
  Tel: +81-(0)791-58-0961
  Fax: +81-(0)791-58-0965
  email: sacla.jasri@spring8.or.jp
• Consultation for Technical Issues
  XFEL Utilization Division
  Japan Synchrotron Radiation Research Institute (JASRI)
  1-1-1 Kouto, Sayo-cho, Sayo-gun
  Hyogo 679-5198 Japan
  email: sacla-bl.jasri@spring8.or.jp

13. Links

1. Basic Policies regarding Proposal Selection for Public Beamlines
2. Information Management Principles for Usage Promotion Services at the Specific Synchrotron Radiation Facilities

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